Micro2Media Project Management System – User Guide

1. Introduction

The Micro2Media Project Management System is a FREE comprehensive task and project tracking application designed to help teams organize, track, and deliver projects efficiently. The system supports multiple user roles, task hierarchies, version management, and relationship tracking between requirements and bugs.

DEMO URL: https://micro2media.com/eco-project/index.php?view=login

Existing demo account (or create your own account 🙂 )

Username: org4@micro2media.com
Password: Ares34Seli44!@#

Key Features

Task Management: Create and manage tasks with multiple types (Project, Requirement, Bug).
Kanban Board: Visual drag-and-drop task management.
Task Relationships: Link requirements to bugs and track dependencies.
Version/Release Management: Organize tasks by releases and track version status.
Dashboard Analytics: Visual statistics and insights.
Multi-Organization Support: Separate data isolation for organizations.
Role-Based Access: Different permissions for Admin, Organization, and Member roles.

2. Getting Started

Registration

Navigate to the login page – https://micro2media.com/eco-project/index.php?view=login
Click on “Sign Up” or “Create Account”.
Fill in the registration form:
- Full Name: Your display name.
- Email: Your email address (used for login).
- Password: Minimum 6 characters.
- Account Type: Organization (Owners) or Member (Team).
If registering as a Member, select your organization from the dropdown.
Click “Register”.

Login

Enter your email address or username.
Enter your password.
Click “Login”.

3. User Roles and Permissions

Role	Access Level	Key Capabilities
Admin	Full System	Manage all organizations, users, and global releases.
Organization	Org-Specific	Create/Delete tasks, manage members, and org versions.
Member	Org-Specific	Create/Edit tasks, view stats. Cannot delete tasks.

4. Dashboard Overview

The Dashboard is your central hub for project insights.

Main Sections

Task Distribution Chart: A doughnut chart showing tasks by status (NEW, ONGOING, DONE).
Requirements Distribution: Shows substatuses like Under Analysis or Under Testing.
Overdue Tasks Widget: Lists tasks past their due date, sorted by Critical priority.
Statistics Section: High-level counts of completion rates and task types.

5. Task Management

Task Types

Project: High-level containers for organizing multiple requirements.
Requirement: Specific features. Can have substatuses (Under Development, etc.).
Bug: Defects. Must be linked to a parent Requirement.

Creating and Editing

Click “Create New Task”.
Status Logic: A Requirement cannot be moved to DONE if any linked Bugs are still open.
Attachments: Supports up to 5 files (max 10MB each).

6. Task Relationships

This view manages the hierarchy between Requirements and Bugs.

Left Panel: Select a Requirement to manage.
Right Panel: Link unassigned Bugs to the selected Requirement.
Constraint: Each Bug can only belong to one Requirement.

7. Version/Release Management

Organize your development cycle into tangible releases.

Unreleased: Active development; tasks can be added/removed.
Released: Locked; task assignments cannot be modified.
Management: Drag and drop tasks from the backlog into a version on the Version Detail page.

8. Views and Navigation

Kanban Board: Drag-and-drop cards between status columns.
List View: Tabular data with advanced sorting for status and priority.
Backlog: Quick access to all tasks not yet assigned to a release.

9. Best Practices

Granularity: Break large Requirements into smaller ones to track sub-status accurately.
Labels: Use tags like frontend or security to filter the Kanban board effectively.
Release Early: Create Version containers at the start of a sprint to keep the Backlog clean.

10. Troubleshooting

Issue	Likely Cause	Solution
Cannot set Req to DONE	Open Bugs	Ensure all linked Bugs are marked DONE.
Release option disabled	Version Released	You cannot add tasks to a version already marked Released.
Tasks missing	Active Filters	Clear the search bar and check if “Overdue Only” is toggled.

Here is a Quick-Start Checklist designed for new team members joining the Micro2Media Project Management System. You can distribute this as a PDF or pin it to your internal onboarding wiki.

🚀 New Member Onboarding Checklist

Phase 1: Account Setup

[ ] Register: Create your account at the login page using your professional email.
[ ] Org Selection: Ensure you select the correct Organization during registration so you can see the team’s data.
[ ] Profile Check: Verify your display name is correct in your profile settings for clear task assignment.
[ ] Admin Verification: If you require elevated permissions (Organization role), contact your system administrator.

Phase 2: System Familiarization

[ ] Dashboard Tour: Locate the Task Distribution chart and the Overdue Tasks widget.
[ ] View Toggle: Switch between Kanban Board and List View to see which layout fits your workflow best.
[ ] Search Practice: Use the search bar in the Backlog to find a specific task by ID or keyword.

Phase 3: Workflow Basics (The “Golden Rules”)

[ ] Requirement Substatus: Remember that if you move a Requirement to ONGOING, you must update its substatus (e.g., Under Development).
[ ] The “Done” Block: Practice checking for linked bugs before trying to close a Requirement.
[ ] Bug Linking: If you find a defect, create a Bug and link it immediately to its parent Requirement in the Task Relationships view.
[ ] Labeling: Apply at least one label (e.g., php, ui, database) to every task you create.

Phase 4: Collaboration

[ ] Comments: Post a “Test Comment” on a non-critical task to ensure you can communicate with the team.
[ ] Attachments: Familiarize yourself with the 10MB limit by viewing an existing attachment on a task.
[ ] Due Dates: Check your assigned tasks against the calendar to ensure no Critical items are overdue.

Pro-Tips for Efficiency

💡 Ctrl/Cmd + Click: Use this to select multiple bugs at once when linking them to a requirement.

💡 The Kanban Red Zone: Cards highlighted in red on the Kanban board are overdue—prioritize these every morning.